The Future is Now!

COVID-19 and Family Members

March 26, 2020

Local 891 Member,

I have received several questions regarding the Department’s recommendations for members 70 years of age and older, those with compromised immune systems and those with underlying illnesses to stay home and take other precautionary measures to reduce their exposure to COVID-19.

The Guidance memo details permitted leave based on your own condition, not the condition of a family member. While you certainly could choose to take precautions regarding any family member, you would need to use your personal time.

Remember that if you have a compromised immune system or an underlying medical condition you will need to provide documentation from your physician. If you are 70 or older, just send them an email that you decided to stay home base on the guidance memo. Continue to take all the necessary precautions to mitigate the chances of getting sick.

Stay safe,


March 24, 2020

Good Morning,

Please be advised you can not order your staff to stay home. You could certainly strongly advise your staff to check with their physician and stay home if so advised. They will need a note to be covered under the NYCSSS COVID-19 leave policy. Any custodial staff member who wishes to be out under the NYCSSS COVID-19 policy must follow the NYCSSS guidelines that were emailed you yesterday. The staff member must notify you and submit their documentation letter to NYCSSS at You can email it for them.

Once documentation is submitted to and approved by NYCSSS you will no longer enter that person’s hours. NYCSSS will enter that custodial employee’s hours for the duration of the approved absence based on their usual work hours. Follow up with NYCSSS to ensure the absence was approved. Otherwise, an employee who does not get approval can still be paid by you using their accrued time if they wish.

Be Safe,

March 19, 2020


DATE: March 9, 2020

TO: BCO Directors (Via Email) Principals (Via Principals’
Weekly) Payroll Secretaries/Timekeepers (Via Email)

FROM: Francine Perkins-Colón

SUBJECT: Timekeeping Procedures for Absences Related to the 2019 Novel

In accordance with policy issued by the New York City Department of Citywide Administrative Services (DCAS) and adapted for the Department of Education, the following timekeeping procedures are enacted for absences that are or will be documented as related to the 2019 Novel Coronavirus virus (COVID-19) under specific circumstances as outlined below.


Absences on or after February 2, 2020 shall be excusable and not charged to either sick or annual leave banks when the absence is a result of one of the following:

1) A confirmed case of COVID-19 where the employee is under quarantine or isolation in accordance with a directive issued by the New York City Department of Health and Mental Health (DOHMH) or other state or federal health agency.

2) Where an employee is symptomatic and under investigation for COVID-19 infection and required to remain absent as directed by DOHMH or other state or federal health agency.

3) Where an employee has been in close contact, as per the Center for Disease Control and Prevention (CDC) guidelines (e.g. within 6 feet for a prolonged period of time) with an individual who has a laboratory confirmed case of COVID-19 and needs to undergo testing and/or self-monitoring requiring absence from work, as certified by their doctor, DOHMH or other state or federal health agency.

4) Where an employee has recently returned to New York from other countries/areas designated by the CDC or DOHMH requiring absence for self-monitoring.

5) Any other case where an employee has specifically been ordered or directed to be quarantined, isolated, or absent for self-monitoring by the DOHMH related to COVID-19 including any quarantines recognized by DOHMH from other public health agencies.

Employees in these categories will not have absences charged to their sick or annual leave banks for the duration of the period they need to be out per the guidelines of the applicable agency. Thereafter time will be charged to leave balances. Employees who have exhausted their sick or annual leave days may be advanced days in accordance with collective bargaining agreements, the NYC DOE Rules and Regulations governing administrative employees, and the Chancellor’s Regulations.

Please note that absences due to regular illness or general flu like symptoms will be treated according to the standard sick leave/time policy unless they qualify, with appropriate documentation, as set forth above.

If/as there are any updates to COVID-19 excused absences, this memo will be updated accordingly.

Timekeeping Codes and Procedures

Timekeeping Codes
The following codes are to be used to record excused absences due to COVID-19

Cybershift Code:

EIS Codes:
Code Absence Description Applicable Employee Group

31QCV Quarantine for Corona Virus Education Administrators
41QCV Quarantine for Corona Virus 10 month Pedagogical Titles
(e.g. Teachers, Guidance Counselors, School Secretaries, 10 month APs,etc.)
52QCV Quarantine for Corona Virus Education Paraprofessionals
61QCV Quarantine for Corona Virus EBank Hourly titles
71QCV Quarantine for Corona Virus CSA 12 month titles, except EAs

All such excused absences require documentation of meeting the criteria as set forth above. Such documentation may include directives from the applicable health agency, medical documentation from a doctor, and/or documentation of travel.

Timekeeping Entry
In order to help monitor these absences, for these codes only, timekeepers are both asked and authorized to enter them immediately upon a person’s report of being absent, even if receipt of such documentation is pending, if the individual attests or there is a good faith indication that the absence was in accordance with the above guidelines. In part, this is necessary because absences of this nature may make it difficult to provide documentation immediately and because tracking such absences is an important part of monitoring the spread of COVID-19. The failure of an employee to provide said documentation at the earliest opportunity will result in absences being charged to their sick or annual leave bank retroactively.



March 18, 2020

Local 891 Member,

We simply don’t know what measures the City or State might take next to slow the spread of COVID-19. The members of our Union are often called to respond to school buildings under emergency conditions. Always be prepared. Carry your Department of Education ID, be professional and prepared to explain yourself at all times.


March 18, 2020

Local 891 Member

Due to the current Coronavirus situation the General Membership meeting scheduled for Thursday, April 2nd has been dispensed with.

All classes at Local 891, both day and evening, have been postponed until further notice. The Local 891 office is open and we will continue to be here. We will continue to send you the latest information regarding the Coronavirus Pandemic.



March 17, 2020

Local 891 Member,

I wanted to share with you comments made yesterday by Mayor de Blasio during his press conference on the Coronavirus. At 5:25 to 6:14 in the video, the Mayor mentions the work we are doing. See Mayors Comments Here. If this link is blocked type into your personal device  Again the work you are doing is being noticed!

March 3, 2020

Local 891 Member,

The following In-Service courses are being offered by the Local 891 Education & Training Fund.

Certified Pool Operator – 16-hour course. The class will be held on Tuesday and Wednesday, May 12 & 13,  8:00 am to 4:00 pm both days.

S-12 (Sprinkler) and S-13 (Standpipe) are scheduled for Monday, April 20 from 8:00 am to 12:00 pm.

In May and June of 2017 many members took part in CPR/AED training from the American Red Cross. Those certificates expire this year. I have arranged for another date; Monday, May 4, 2020 to update your CPR/AED training. This training begins at 8:00 am. Please contact the committee to schedule and let us know if you are recertifying or attending for the first time.

Please submit all requests and questions to the Education Committee at


Frank Byrne

Click here for pictures from Local 891’s Cocktail Reception at Russo’s on the Bay.

January 24, 2020

December 20, 2019

Local 891 Member,

You may click here for the list of the Local 891 members who were awarded a Transfer from the recent Vacancy/Transfer List. Congratulations to those who were awarded a transfer. Please contact Rating and Transfer Committee Chairman Robert Calamia at 718.455.9731 ext. 269 or via email at if you have questions or concerns. Official notification and the top five standings will be sent once they become available. The transfer will occur on January 10, 2020.



October 28, 2019

Local 891 Member,

The Department of Education has agreed to our demand that the room change form be modified. The new version of the form was supposed to be distributed to the Principals. If you are presented with any Room Change Request Form, except this one, We asked you contact us ASAP. Use the form in the link above.

Thank you,



September 19, 2019

Local 891 Member,

I have been in contact with the Commissioner of Labor Relations as well as the Commissioner of DCAS to voice my concern over the large number of disqualifications sent by DCAS regarding Custodian Exam 9013. DCAS claims 51% of the candidates received disqualifications.

At this time we are urging those that received disqualifications to file an appeal. Use the guidelines we sent yesterday. Please share this information with your staff members, friends or family that took the exam and were disqualified.

If you have any questions on how the appeal process should be handled contact us at


September 13, 2019

Local 891 Member,

I.U.O.E. General President James T. Callahan swore in the newly elected Officers to their three year terms as well as the recently hired Custodian Engineers into Local 891. This was the first time (as long as anyone can remember) that the General President of the I.U.O.E. was present at an 891 meeting.

New York State Senator John Liu spoke about his admiration and appreciation of Local 891

Thank you for the tremendous turnout! Both General President Callahan and Senator Liu were impressed by the attendance last night.




June 12, 2019

Local 891 Member,

You may click on the links below for the top five standing from Circular #2 2018/2019:

Top Five Bronx
Top Five Brooklyn
Top Five Manhattan
Top Five Queens
Top Five Staten Island

Please contact Rating and Transfer Committee Chairman Robert Calamia at 718.455.9731 ext. 269 or via email at if you have questions or concerns. The effective date of transfer is June 28, 2019.


June 5, 2019

Dear Local 891 Member:

You may click here for the official list of Local 891 members who were awarded a Transfer from the recent Vacancy/Transfer List.

Congratulations to those who were awarded a transfer. Please contact Rating and Transfer Committee Chairman Robert Calamia at 718.455.9731 ext. 269 or via email if you have questions or concerns. The top five standings will be sent once they become available. The move date is anticipated to be June 28, 2019.